Apostille vs Notarization — What’s the Difference?
Many people are confused about whether they need a notarization, an apostille, or both. If your document will be used outside the United States, understanding the difference is critical.
What is Notarization?
Notarization is the process where a licensed notary public verifies the identity of the signer, confirms that the signer is acting willingly, and witnesses the signing of the document.
Notarization makes a document legally valid inside the United States, but it does not make the document automatically valid in another country.
What is an Apostille?
An apostille is a special government-issued certificate that confirms the authenticity of a notarized document for international use under the Hague Apostille Convention.
If your document will be used in countries like Israel, Ukraine, France, Poland, or most of Europe, an apostille is usually required.
When Do You Need Both?
In most international cases, the process works like this:
- The document is first notarized by a New York notary.
- The notarized document is then sent for apostille processing by the New York Department of State.
The apostille confirms that the notary who signed the document is legitimate and authorized.
Common Documents That Need Notarization and Apostille
- Power of Attorney
- Birth, marriage, and divorce certificates
- Inheritance and probate documents
- Real estate transactions
- Business and corporate filings
- Immigration and embassy submissions
Why New York Is Used for International Apostilles
New York is one of the most widely accepted jurisdictions for apostilles worldwide. A New York apostille is recognized by courts, banks, embassies, and government agencies in most Hague Convention countries.
How Remote Online Notarization Fits In
With New York Remote Online Notarization (RON), you can sign your documents securely by video without visiting a physical office.
After notarization, the document can be processed for apostille just like a paper-signed document.
What Happens If You Skip a Step?
If you submit a document abroad without an apostille when one is required, it is often rejected. That causes delays, legal problems, and extra costs.
That’s why having your documents reviewed before you start the process is important.
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